Data Protection & Privacy Policy
Effective Date: 15/05/2025
Last Updated: 15/05/2025
Purpose
Boma Talent Limited (“we,” “our,” or “us”) is committed to safeguarding the privacy and personal data of all individuals and organizations we engage with. This policy outlines how we collect, use, store, and share personal data in the course of our operations, which include executive search, HR consulting, and events.
Scope
This policy applies to:
- Executive candidates
- Client organizations
- Event participants
- Referees and third-party contacts
- Employees, contractors, and vendors
It governs data collection and processing via our website, communication platforms, applicant tracking systems (ATS), email, third-party service providers, and in-person or virtual events.
Types of Data Collected
Candidates:
- Name, contact details, CV/resume, work history, education
- References, salary expectations, career goals
- Assessment data, interview notes, and background verification results
Clients:
- Company name, contact persons, business profiles
- Role requirements, organizational structures, and engagement records
Event Participants:
- Name, contact details, professional profile, organization
- Feedback forms, attendance data, and session interactions
Others:
- Referee statements, publicly available data (e.g., LinkedIn)
We do not collect sensitive personal data (e.g., health, religious affiliation, biometrics) unless explicitly required by law or consented to.
Legal Basis for Processing
We rely on the following lawful bases:
- Consent – for candidate participation, event registration, or newsletter opt-ins
- Legitimate Interest – for identifying talent, delivering services, or following up post-events
- Contractual Obligation – when working under service agreements
- Legal Obligation – for regulatory or compliance purposes
Use of Personal Data
We process personal data for:
- Executive search, candidate evaluation, and client placement
- Communication regarding search assignments or consulting services
- Reference and background verifications (with consent)
- Managing and following up on participation in Boma Talent events
Event Data Usage:
Personal data collected through Boma Talent-hosted events (virtual or in-person) may be used for related client outreach and service engagement. This usage is limited to professional and work-relevant contexts aligned with the nature of the event and our business relationship.
We do not engage in unsolicited marketing or unrelated outreach.
Data Sharing and Third Parties
We may share personal data with:
- Client organizations (upon candidate consent)
- Assessment and verification providers
- Professional advisors or subcontracted consultants under NDA
- Third-party platforms (e.g., ATS, cloud storage, email systems) under data protection agreements
We do not sell, lease, or license personal data to external parties.
Data Storage and Retention
Data is stored securely in encrypted, access-controlled systems. Retention timelines are as follows:
- Candidates: 2–5 years after last active engagement
- Clients: 5–7 years for audit and operational continuity
- Event Data: 2 years unless consent is withdrawn
Archived or anonymized data may be retained for analytics, reporting, and benchmarking.
Your Rights
Data subjects have the right to:
- Access their data
- Request corrections or updates
- Withdraw consent at any time
- Request deletion (right to be forgotten)
- Object to or restrict certain types of processing
- Lodge a complaint with the relevant data protection authority
To make a request, contact: getstarted@bomatalent.com
International Data Transfers
When data is transferred internationally (e.g., via cloud services), we ensure compliance through:
- Standard contractual clauses
- Data processing agreements
- Use of GDPR-compliant platforms
Policy Review
This policy is reviewed annually or in response to legal or operational changes. Updates will be communicated via our website or direct notice to affected parties.
Contact Us
For any data-related inquiries, please contact:
Boma Talent Limited
Email: getstarted@bomatalent.com
